These terms and conditions relate to all CMT Learning Coding Camps powered by Fire Tech
Information about us
CMT Learning Limited has its registered office at 4 Clifton Road, Clifton, Bristol, BS8 1AG (company number 6985329). When you book a place on a Camp through this website you enter a contract with CMT Learning Limited. In these terms and conditions, a reference to 'we', 'us' or 'our' is a reference to CMT Learning Limited. In these terms and conditions, a reference to 'you' or 'your' means a reference to the person applying to book a Camp. A ‘Camp’ is any residential programme offered by CMT Learning. A reference to 'Participant' means the person for whom a place on a Camp is booked.
This page together with the documents referred to on it tell you the terms and conditions on which we provide Camps. Please read these Terms and Conditions carefully and make sure you understand them before applying to book a place on a Camp. By applying to book a place on a Camp you agree to these Terms and Conditions.
1. Placing an order and pricing
i. After you apply to book a place on a Camp we will send you an e-mail acknowledging we have received your application. Your application is an offer to us to book a place on a Camp. All applications are subject to acceptance by us in line with these Terms & conditions.
ii. This website (cmtlearning.com) sets out further details on the specific requirements for each Camp, which you agree that you have read and understood as part of the booking process.
iii. All applications to book a place on a Camp must be accompanied by payment of the appropriate Camp fee of either: (a) full payment; or (b) deposit payment followed by the balance payment on or before 1st June for Camps in June, July and/or August. A Participant will not be allowed to attend a Camp unless all charges for that Camp have been paid before the Camp starts.
iv. By applying to book a place on a Camp through this website (cmtlearning.com) you confirm that: (a) you are legally capable of entering binding contracts; (b) you are at least 18 years old; (c) your application is in a private capacity for an individual Participant with whom you have a personal relationship and you are not applying for places on Camps which you intend to resell in the Camp of trade or business. (d) you are the parent or legal guardian of the Participant or have the parent or legal guardian’s express permission to book a place on their behalf. (e) that you have read and accepted the Terms and Conditions defined here.
v. The price of Camps and any additional fees we may charge will be as stated on our website from time to time, unless there is an obvious error. These prices and additional fees may change at any time, but any change will not affect any bookings we have already accepted.
vi. You are responsible for arranging and paying for the Participant’s return travel to the Camp venue.
vii. Prices include any applicable VAT. If the rate of VAT changes before you make any payment due to us we may adjust the VAT you pay.
2. Cancellation and refunds
i. To cancel an accepted booking, you must inform us by email to email@example.com. Proof of email dispatch is not proof of receipt. If you do not receive a response within 2 working days, you should contact us by telephone.
ii. You may cancel your booking, including any extra nights, without any charge within 7 working days of applying to make a booking on our website, provided the Camp has not already started.
iii. If you have paid for your Camp in full and cancel your booking later than 7 working days after we accepted your order and before 1st June we will give you a refund of fees paid less the non-refundable deposit of £400 per camp week (for direct bookings through cmtlearning.com, by phone or by email).
iv. If you have paid only a deposit payment for your Camp and you wish to cancel your booking more than 7 working days after we accepted your order [and before 1st June] you will not be eligible for any refund but will not be required to pay the balance for your camp.
v. If you cancel your booking and/or transfers, visa letters and/or extra nights [more than 7 working days after we accepted your order and] after 1st June we will not be obliged to give you any refund, but we may do so in our absolute discretion though any such refund will not include a refund of the deposit payment. The amount of the refund will depend inter alia on our reasonable assessment of the costs of dealing with your booking and cancellation, and whether we are able to resell the place you booked.
vi. Transfers booked within 21 days of the start of the Camp are non-refundable.
vii. If the Participant is unable to attend because he or she is ill or injured, we will offer you a voucher for all fees paid. We will require a letter from the Participant’s physician as proof of the illness/injury before issuing the voucher. This voucher will be valid for any comparable booking made on any of our Camps in the same or following year. The voucher is transferrable to any family member and may be used on any Camp that we offer. Please note that the voucher has no monetary value.
viii. Participants who leave early during their Camp due to illness or injury will receive a pro-rated voucher with a value that is pro rated to the unused proportion of the Camp. . This can be used as a credit against any booking on any of our Camps in the following year. The voucher is transferrable to any family member and may be used on any Camp that we offer.
ix. Certain medical or repatriation expenses can be reclaimed through your GuardMe insurance policy. Please refer to the GuardMe insurance policy wording HERE for more details.
x. Participants who do not arrive at registration due to illness or injury will not be entitled to any voucher or refund if we have not been notified in advance of the Participants’ non-attendance.
xi. If a Participant is refused a visa to enter the UK to attend a Camp we will offer a full refund provided that you have taken all necessary steps to ensure the visa is granted in sufficient time to allow attendance on the Camp. We will require a copy of the original documentation issued by the Entry Clearance Officer stating that the visa application has been declined at least 96 hours prior to 12:00pm on the camp start date in order to process a refund.
xii. In the unlikely event of us cancelling a Camp, you will receive a full refund of fees paid.
xiii. In all cases where we make any refund or issue any voucher we will process the refund or issue the voucher as soon as possible and within 30 days of notice of cancellation (for cancellation under paragraphs 2.ii., 2.iii., 2.vii and 2.viii.) and 30 days of agreement to issue a refund (for cancellation under paragraph 2.v). We will usually issue a refund using the same method you used to pay.
All Camps, activities, venues and travel arrangements are subject to change according to weather, venue availability, a satisfactory number of Participants, and other factors beyond our control. As such, we may cancel or change a Camp, should this be necessary. If we do have to cancel or postpone a Camp we will offer an alternative Camp (if available and suitable) or a full refund.
4. Assumption of Risk
As a specific condition of acceptance of your booking, you agree that CMT Learning has not made any representation to you as to the suitability, condition, or safety of the Camp venue and you acknowledge that participation in the Camp may involve risks and dangers of accidents, personal and bodily injury and property loss or damage. You confirm that the Participant is in good health and has no medical or health condition that could endanger or limit his or her ability whilst participating in the Camp. You understand and have considered and evaluated the nature, scope and extent of the risks involved, and you voluntarily and freely choose to assume these risks on behalf of the Participant. In addition, the Participant agrees to comply with the reasonable instructions of the Camp staff during the Camp.
5. Medical Care
i. We may require additional information depending on the medical information supplied to us by you when you apply for a place on a Camp before we can accept your booking.
ii. In the event that the Participant needs medical attention during any Camp then you agree to us arranging for any appropriate and necessary emergency treatment. We will endeavour to contact you and obtain your consent to any decision regarding the arrangement of such treatment. However, you acknowledge and agree that in emergency situations we may not be able to contact you, and may proceed to arrange and consent to such treatment without doing so. In arranging or sanctioning any treatment we will take the advice of suitably qualified doctors and clinicians and you agree that we and they are entitled to assume that the medical information you have supplied is complete, accurate and up to date.
i. Neither you nor we shall be liable to the other for any loss or damage the other suffers as a result of a breach of these Terms and Conditions, unless that loss or damage was reasonably foreseeable at the time of agreement of these Terms and Conditions.
ii. To the maximum extent permissible under law, you agree that any liability of CMT Learning relating to the Participants’ participation in the Camp is excluded, except in case of negligence or wilful misconduct.
iii. Nothing in this agreement excludes or limits in any way our liability for: (a) death or personal injury caused by our negligence; or (b) fraud or fraudulent misrepresentation; or (c) any other matter for which it would be illegal or unlawful for us to exclude or limit or attempt to exclude or limit our liability.
iv. The cost of any damage caused by any Participant you have booked on a Camp to any property or facilities will be passed on to you and you will be liable to pay it.
To the maximum extent permitted by applicable law, you hereby irrevocably and unconditionally agree to hold harmless, indemnify and reimburse CMT Learning from and against any claim, sum, costs, damages or expenses (including reasonable legal fees) arising in connection with any accident, loss or damage arising out of the Participant’s attendance or participation in the Camp.
9. Removal of Participants from Camps
i. Participants on Camps must comply with the Camp Regulations which can be viewed HERE and will be supplied to all Participants at the start of the Camp. All rules and regulations apply at any location where Camps are held, and include all instructions of the Camp staff at any location where Camps are held.
ii. We treat as a priority the safety and well-being of all Participants attending our Camps. We therefore reserve the right to remove from our Camps, without refund, any Participant who does not comply with the Camp Regulations. We also reserve the right to remove from our Camps, without refund, any Participant who we consider to be generally disruptive or behaving in a way that may be a danger to others.
iii. If a Participant is removed from a Camp it is your responsibility to organise and pay for any travel, accommodation or other expenses incurred.
10. Flight arrangements (relating to airport transfer bookings)
i. You are responsible for arranging the flights necessary for the Participant's attendance on the Camp. You must notify us promptly following booking of all flight details. If you have any questions about which flights to book or if you are unsure whether the flights you intend to book are suitable for the Camp, you should contact us before booking the flights.
ii. You are responsible for complying with all airline requirements regarding flights, including those relating to check-in and boarding times, visas, identity and other travel documentation, and arrangements for unaccompanied minors. We have no obligation to provide a refund or any other assistance where a Participant is unable to attend a Camp because of your failure to comply with any such requirement. You are responsible for and will refund to us any additional reasonable costs we incur as a result of your failure to comply with any such requirement (for example, if a Participant loses any travel documentation or if an airline refuses to allow an unaccompanied minor to board a flight).
iii. You are responsible for, and will refund to us, any additional reasonable costs we incur as a result of you providing us with inaccurate or incomplete flight information (for example, if we incur additional airport transfer charges because a Participant arrives on a different flight from the notified flight).
iv. Airport transfers will be charged to you in addition to Camp fees. We require the Participant's flight details at least four (4) weeks before the start of the Camp. In the absence of such details, we cannot confirm the airport transfers. If we do not receive these details at least four (4) weeks before the start of any Camp, we may increase the airport transfer charge. These prices do NOT include any charges made by airlines for unaccompanied minors, which should be paid locally when the flights are booked. There are restrictions on when our airport transfer services operate and you should check with us before booking the flights to ensure the flight times are within our operating hours.
11. Image rights, film and video release
You acknowledge and agree on behalf of the Participant that CMT Learning, their associates, affiliates, subsidiaries, licensees, agents, successors, assigns and commercial partners authorized by CMT Learning, may be filming, photographing or otherwise recording the Participant’s attendance at the Camp and any related activities for advertising, promotional, commercial and/or internal purposes. You hereby grant CMT Learning the right to use for the maximum time allowed by the laws, regulations and treaties in force, throughout the world and without any compensation, any photograph, video, image or other recorded media or likeness of the Participant for the purpose of advertising, promotion, or any other commercial purpose in connection with the promotion of the Camp or future Camps in CMT Learning campaigns and/or for other promotional activities. You also hereby grant CMT Learning permission to display the Participant’s name and image, both during the Camp and in any media and in any manner now known or hereafter developed.
12. License to use comments, feedback and ideas
You hereby grant CMT Learning a perpetual license to use all comments, feedback and ideas the Participant may share with them, without notice, compensation or acknowledgement to the Participant, for any purposes whatsoever, including, but not limited to, developing, manufacturing and marketing products and services and creating, modifying or improving products and services.
13. No commercial use
Neither you nor the Participant shall disclose or use any aspect of our Camps for commercial purposes.
14. Parental consent
If you are not the Participant's parent or guardian, you confirm that you have made such parent or guardian fully aware of this booking and of these Terms and Conditions and that they have agreed to them.
15. Written communications
Certain laws require that some information we give you should be in writing. You accept that most communication with us will be electronic. We will contact you by e-mail or provide you with information by posting notices on our website. You agree to this electronic means of communication and acknowledge that contracts, notices, information and other communications we provide electronically comply with legal requirements that such communications be in writing.
All notices you give us must be given to us at our office address at 4th Floor Bedser Stand, The Kia Oval, London, SE11 5SS or firstname.lastname@example.org. We may give notice to you at the e-mail address you provide to us when applying for a place on a Camp. Notice will be deemed received and properly served immediately when posted on our website, 24 hours after an e-mail is sent, or three days after the date of posting of any letter. In proving the service of any notice, it will be sufficient to prove, in the case of a letter, that such letter was properly addressed, stamped and placed in the post and, in the case of an email, that such e-mail was sent to the specified e-mail address of the addressee and was delivered to the recipient.
17. Transfer of rights and obligations
The contract between you and us is binding on you and us and on the respective successors and assignees of you and us. You may not transfer, assign, charge or otherwise dispose of this contract, or any of your rights or obligations arising under it, without our prior written consent. We may transfer, assign, charge, sub-contract or otherwise dispose of this contract, or any of our rights or obligations arising under it, at any time during its term, provided that the person to whom we transfer, assign, charge, sub-contract or otherwise dispose of this contract or any of our rights or obligations arising under it agrees to comply with all of its terms for your benefit.
If we fail to insist upon strict performance of any of your obligations, or if we fail to exercise any of the rights or remedies to which we are entitled, this will not be a waiver of such rights or remedies and will not relieve you from compliance with such obligations. A waiver by us of any breach by you will not constitute a waiver of any subsequent breach. No waiver by us of any of these terms and conditions will be effective unless it is expressly stated to be a waiver and is communicated to you in writing.
If any court or competent authority decides that any of these provisions are invalid, unlawful or unenforceable to any extent, the term will, to that extent, be severed from the remaining terms, which will continue to be valid to the fullest extent permitted by law.
20. Entire agreement
We intend to rely upon these Terms and Conditions and any document expressly referred to in them in relation to the subject matter of this contract. While we accept responsibility for statements and representations made by our duly authorised agents, please make sure you ask for any variations from these Terms and Conditions to be confirmed in writing.
21. Governing law and jurisdiction
These terms and conditions and your booking shall be governed by and interpreted in accordance with English law and shall be subject to the non-exclusive jurisdiction of the English courts.
If any clause in this agreement is held, in part or in full, to be invalid or unenforceable for any reason, the validity of the remaining clauses of this agreement shall not be affected, and they shall continue to be valid and enforceable. The invalid or unenforceable provision shall be replaced with a valid provision which is as similar as possible in substance to the invalid or unenforceable provision. This form supersedes any oral or written agreement made previously in relation to the Camp.
This policy was last reviewed and updated on 26th February 2018